COPYRIGHT POLICY

THE MOVEMENT HEALTH FOUNDATION

Address: Rue du Rhône 65 c/o MLL Legal, 1204 Geneva, Switzerland
Contact: info@movement-health.org
Website: https://movement-health.org/

Effective Date: 22/08/2025
Last Updated: 22/08/2025

THE MOVEMENT HEALTH FOUNDATION

COMPREHENSIVE COPYRIGHT POLICY

Organization: The Movement Health Foundation
Address: Rue du Rhône 65 c/o MLL Legal, 1204 Geneva, Switzerland
Contact: info@movement-health.org
Website: https://movement-health.org/
Last Updated: August 21, 2025

TABLE OF CONTENTS

1. INTRODUCTION AND SCOPE

1.1 Purpose

The Movement Health Foundation (“Foundation,” “we,” “us,” or “our”) is committed to respecting intellectual property rights while advancing our mission of scaling digital innovations for better health globally. This Copyright Policy establishes comprehensive guidelines for the creation, use, protection, and distribution of copyrighted materials in connection with our activities.

1.2 Mission Alignment

Our copyright practices support our core mission of transforming global healthcare through scalable solutions, particularly in middle and low-income countries, with focus on cardiovascular disease and oncology initiatives.

1.3 Scope of Application

This policy applies to:

All Foundation employees, contractors, volunteers, and board members
All content created, published, or distributed by the Foundation
All digital platforms, websites, and online services operated by the Foundation
All partnerships, collaborations, and joint initiatives
All research, educational, and advocacy materials
All interactions with third-party content and materials

1.4 Geographic Scope

This policy ensures compliance across all jurisdictions where the Foundation operates, including but not limited to Switzerland, European Union member states, Latin America, Africa, and other regions where we maintain partnerships or activities.

2. LEGAL FRAMEWORK AND COMPLIANCE

2.1 Governing Laws and Regulations

2.1.1 Swiss Law

Swiss Federal Act on Copyright and Related Rights (CopA)
Swiss Data Protection Act (FADP)
Swiss Civil Code and Code of Obligations

2.1.2 European Union Regulations

EU Copyright Directive (2019/790): Full compliance with Articles 3, 4, 15, 17, and related provisions
Digital Services Act (DSA): Adherence to content moderation and transparency requirements
General Data Protection Regulation (GDPR): Integration of data protection principles with copyright practices
E-Commerce Directive: Notice and takedown procedures

2.1.3 International Treaties and Conventions

Berne Convention for the Protection of Literary and Artistic Works
WIPO Copyright Treaty (WCT)
WIPO Performances and Phonograms Treaty (WPPT)
Agreement on Trade-Related Aspects of Intellectual Property Rights (TRIPS)

2.2 Regional Compliance

Given our global operations, we maintain compliance with:

Latin American copyright frameworks (including regional variations)
African intellectual property laws and regional agreements
Other applicable national and regional copyright laws where we operate

2.3 Regulatory Updates

We continuously monitor and adapt to changes in copyright legislation, particularly EU developments and Swiss federal modifications affecting non-profit organizations and digital health initiatives.

3. OWNERSHIP OF FOUNDATION CONTENT

3.1 Original Content Creation

3.1.1 Works Created by Employees

All creative works, including but not limited to written materials, graphics, videos, software, databases, research reports, and digital content created by Foundation employees within the scope of their employment are considered “works made for hire” and belong to the Foundation.

3.1.2 Works Created by Contractors and Consultants

All independent contractors, consultants, and service providers must execute written agreements explicitly transferring copyright ownership to the Foundation or granting appropriate licenses for the Foundation’s intended use.

3.1.3 Board Members and Volunteers

Contributions from board members and volunteers are governed by specific agreements that clarify ownership rights and usage permissions for materials created in connection with Foundation activities.

3.2 Categories of Foundation-Owned Content

3.2.1 Digital and Web Content

Website design, layout, and user interface elements
Written content, articles, and blog posts
Infographics, charts, and data visualizations
Video and audio content
Software applications and digital tools
Social media content and campaigns

3.2.2 Research and Educational Materials

Research reports and white papers
Educational curricula and training materials
Case studies and best practice guides
Policy recommendations and advocacy materials
Conference presentations and speaking materials

3.2.3 Brand and Marketing Materials

Foundation logo, trademarks, and brand elements
Marketing collateral and promotional materials
Photography and image libraries
Brand guidelines and style guides

3.3 Copyright Registration and Protection

The Foundation maintains records of all copyrightable works and pursues registration where strategically appropriate, particularly for significant publications, software, and educational materials.

4. THIRD-PARTY CONTENT USAGE

4.1 Licensing and Permissions

4.1.1 Content Licensing Requirements

Prior to using any third-party copyrighted content, the Foundation:

Obtains explicit written permission or appropriate licenses
Documents all licensing terms and restrictions
Ensures compliance with attribution requirements
Maintains records of license agreements and renewals

4.1.2 Academic and Research Content

For academic papers, research studies, and scholarly works:

We respect publisher copyright policies
Obtain permissions for reproduction beyond fair use limits
Provide proper academic citations and attributions
Comply with open access requirements where applicable

4.1.3 Medical and Health Information

When using medical research, clinical data, or health information:

We ensure compliance with both copyright and data protection laws
Obtain appropriate permissions from medical journals and publishers
Respect patient privacy and confidentiality requirements
Follow medical publication ethics guidelines

4.2 Stock Photography and Media

4.2.1 Licensed Stock Content

All stock photography, videos, music, and graphic elements are obtained through:

Reputable stock media providers with clear licensing terms
Appropriate licenses for our intended use (commercial, editorial, extended)
Compliance with attribution requirements where specified
Regular license renewals and compliance monitoring

4.2.2 Model Releases and Rights

For any content featuring individuals, we ensure:

Appropriate model releases are obtained
Privacy rights are respected
Special considerations for healthcare-related imagery
Compliance with regional privacy laws

4.3 Open Source and Creative Commons

4.3.1 Open Source Software

When utilizing open source software or code:

We comply with specific license requirements (GPL, MIT, Apache, etc.)
Maintain appropriate attribution and license notices
Document dependencies and license obligations
Contribute back to open source communities where required

4.3.2 Creative Commons Content

For Creative Commons licensed materials:

We respect specific CC license requirements (attribution, share-alike, etc.)
Provide proper attribution in required format
Comply with any non-commercial restrictions
Maintain license compatibility in derivative works

5. USER-GENERATED CONTENT

5.1 Platform Content Policies

5.1.1 User Submissions

Users who submit content to Foundation platforms agree to:

Grant the Foundation necessary licenses for use and distribution
Warrant that submitted content does not infringe third-party rights
Allow the Foundation to moderate and remove inappropriate content
Comply with Foundation community guidelines

5.1.2 Social Media and Community Platforms

For content shared on Foundation social media or community platforms:

Users retain ownership of their original content
Foundation receives license to use, modify, and distribute as necessary for platform operations
Content must comply with platform-specific terms and copyright policies
Clear reporting mechanisms for copyright infringement

5.2 Content Moderation and Compliance

5.2.1 Proactive Monitoring

The Foundation implements:

Regular content review processes
Automated content filtering where appropriate
Clear community guidelines regarding copyright compliance
Educational resources about copyright for platform users

5.2.2 Response to Infringement Claims

We maintain efficient procedures for:

Receiving and processing takedown notices
Investigating alleged infringement
Removing or disabling access to infringing content
Providing counter-notification processes

6. ACADEMIC AND RESEARCH CONTENT

6.1 Research Publication Rights

6.1.1 Foundation-Sponsored Research

Research conducted under Foundation funding or direction:

Copyright ownership is clearly defined in research agreements
Publication rights balance researcher recognition with Foundation interests
Open access requirements are specified where applicable
Data sharing protocols respect both copyright and privacy requirements

6.1.2 Collaborative Research

For multi-institutional research collaborations:

Joint authorship and copyright arrangements are established upfront
Publication and distribution rights are clearly allocated
Attribution requirements are specified for all parties
Conflict resolution mechanisms are established

6.2 Educational Content and Training Materials

6.2.1 Curriculum Development

Educational materials developed by the Foundation:

Are designed for broad distribution and impact
Include clear licensing terms for educational institutions
Respect third-party content used in materials
Allow for translation and localization as needed

6.2.2 Open Educational Resources

The Foundation supports open access to health education by:

Developing materials under Creative Commons licenses where appropriate
Encouraging open sharing of non-proprietary educational content
Balancing openness with quality control and accuracy requirements
Maintaining attribution and source integrity

7. MEDICAL AND HEALTH INFORMATION

7.1 Clinical Data and Research

7.1.1 Patient Data and Privacy

All medical information and clinical data:

Complies with applicable healthcare privacy laws (HIPAA, GDPR Article 9, Swiss DPA)
Maintains appropriate de-identification protocols
Respects patient consent requirements for data use
Balances research needs with privacy protection

7.1.2 Medical Literature and Research

Use of medical research and publications:

Respects publisher copyright and subscription requirements
Provides appropriate academic citations
Complies with fair use limitations for medical literature
Maintains accuracy and context of medical information

7.2 Health Communication Materials

7.2.1 Public Health Information

Health education and communication materials:

Balance copyright protection with public health objectives
Allow for emergency use and distribution during health crises
Maintain medical accuracy and source attribution
Comply with regulatory requirements for health claims

7.2.2 Translation and Localization

Medical and health information translated for different regions:

Maintains copyright compliance across linguistic versions
Ensures medical accuracy in translations
Respects local regulatory requirements
Provides appropriate attribution in all language versions

8. DIGITAL CONTENT AND WEBSITE MATERIALS

8.1 Website and Digital Platform Rights

8.1.1 Website Content

The Foundation website (https://movement-health.org/) contains:

Original content owned by the Foundation
Licensed third-party content with appropriate permissions
User-generated content governed by terms of service
Clear copyright notices and terms of use

8.1.2 Digital Tools and Applications

Software and digital tools developed by the Foundation:

Are protected by copyright and potentially other intellectual property rights
Include appropriate license terms for user distribution
Respect third-party software licenses and dependencies
Maintain security and privacy protections

8.2 Content Distribution and Syndication

8.2.1 Content Sharing Policies

Foundation content may be shared by others under:

Clear attribution requirements
Non-commercial use restrictions where applicable
Prohibition against modification without permission
Compliance with Foundation brand guidelines

8.2.2 API and Data Sharing

Digital interfaces and data sharing:

Include appropriate terms of service
Protect Foundation copyright while enabling appropriate use
Maintain data quality and integrity standards
Comply with applicable data protection requirements

9. INTERNATIONAL PARTNERSHIPS AND COLLABORATIONS

9.1 Cross-Border Collaboration Agreements

9.1.1 Partnership Content Rights

International partnerships establish:

Clear ownership and licensing arrangements for jointly created content
Attribution requirements for all participating organizations
Distribution rights across different territories and jurisdictions
Compliance with applicable laws in all relevant countries

9.1.2 Regional Adaptation Rights

Partnership agreements address:

Rights to adapt content for local contexts and cultures
Translation rights and responsibilities
Local regulatory compliance requirements
Quality control and brand protection measures

9.2 Global Digital Distribution

9.2.1 Multi-Jurisdictional Compliance

Digital content distributed globally:

Complies with copyright laws in all target jurisdictions
Addresses territorial licensing restrictions
Maintains consistent quality and messaging across regions
Respects local cultural and regulatory sensitivities

9.2.2 Technology Transfer and Sharing

For digital health technologies and innovations:

Clear intellectual property arrangements facilitate technology transfer
Open source components are properly managed and attributed
Commercial and humanitarian use rights are appropriately balanced
Sustainability and local capacity building are prioritized

10. COPYRIGHT INFRINGEMENT PROCEDURES

10.1 Notice and Takedown Procedures

10.1.1 Receiving Infringement Notices

The Foundation maintains a formal process for copyright holders to report alleged infringement:

Designated Copyright Agent:

Email: info@movement-health.org
Postal Address: The Movement Health Foundation, Rue du Rhône 65 c/o MLL Legal, 1204 Geneva, Switzerland
Phone: [To be specified]

10.1.2 Required Elements for Valid Notice

Infringement notices must include:

Physical or electronic signature of copyright owner or authorized representative
Identification of copyrighted work claimed to be infringed
Identification of allegedly infringing material and location information
Contact information including address, phone, and email
Good faith statement that use is not authorized
Statement of accuracy and authority to act on behalf of copyright owner

10.1.3 Response Timeline and Process

Upon receiving valid notice, the Foundation will:

Acknowledge receipt within 24 hours
Remove or disable access to allegedly infringing content within 72 hours
Notify the content provider of the removal
Provide opportunity for counter-notification
Restore content if valid counter-notification received and no legal action filed within 10 business days

10.2 Counter-Notification Process

10.2.1 User Rights and Counter-Notification

Users whose content has been removed may file counter-notification including:

Physical or electronic signature
Identification of removed content and its former location
Good faith statement that content was removed due to mistake or misidentification
Consent to jurisdiction and service of process
Statement of accuracy under penalty of perjury

10.2.2 Restoration Process

Following valid counter-notification:

Content will be restored within 10-14 business days unless copyright claimant files legal action
All parties will be notified of restoration
Foundation maintains records of all notices and counter-notifications

10.3 Repeat Infringer Policy

10.3.1 Account Termination

The Foundation implements a policy for terminating accounts of repeat infringers:

Three-strike policy for users who repeatedly post infringing content
Consideration of good faith counter-notifications in strike assessment
Appeal process for wrongfully terminated accounts
Regular review of policy effectiveness and fairness

10.3.2 Prevention and Education

To prevent infringement:

Regular user education about copyright compliance
Clear guidelines and examples of acceptable use
Proactive content monitoring and filtering where appropriate
Partnership with content creators to identify and protect original works

11. FAIR USE AND EXCEPTIONS

11.1 Fair Use and Fair Dealing Analysis

11.1.1 Educational and Research Use

The Foundation’s educational and research activities may qualify for fair use/fair dealing protection when:

Use is for non-profit educational purposes
Amount used is reasonable and necessary for educational objective
Use does not negatively impact market for original work
Proper attribution is provided

11.1.2 Commentary and Criticism

Limited use of copyrighted material may be permitted for:

Academic commentary and analysis
Critical evaluation of health policies or research
News reporting and journalistic activities
Scholarly debate and discussion

11.1.3 Regional Variations

Fair use analysis considers:

Swiss copyright exceptions for educational and research use
EU copyright exceptions under Articles 3 and 4 of the Copyright Directive
Local fair dealing provisions in countries where Foundation operates
International best practices for non-profit organizations

11.2 Specific Healthcare Exceptions

11.2.1 Public Health Emergency Use

During public health emergencies:

Broader exceptions may apply for disseminating critical health information
Emergency use provisions may override normal copyright restrictions
Public interest considerations may support expanded fair use
Collaboration with rights holders to ensure access to vital information

11.2.2 Research and Clinical Applications

For medical research and clinical applications:

Research exceptions may permit use of copyrighted medical literature
Clinical practice may justify limited use of medical protocols and guidelines
Patient care needs may support emergency use of medical information
Collaboration with medical publishers to ensure appropriate access

12. DATA PROTECTION AND COPYRIGHT INTERSECTION

12.1 GDPR Compliance Integration

12.1.1 Personal Data in Copyrighted Works

When copyrighted materials contain personal data:

GDPR requirements for data processing apply alongside copyright protections
Lawful basis for processing personal data must be established
Individual rights (access, rectification, erasure) must be balanced with copyright interests
Data protection impact assessments include copyright considerations

12.1.2 Right to Erasure vs. Copyright

Balancing GDPR right to erasure with copyright:

Assessment of legitimate interests in maintaining copyrighted works
Anonymization options to comply with erasure requests
Public interest exceptions for research and archival purposes
Clear procedures for handling conflicting legal requirements

12.2 Cross-Border Data and Content Transfer

12.2.1 International Transfer Compliance

For content containing personal data transferred internationally:

Adequacy decisions and appropriate safeguards under GDPR
Copyright clearances for international distribution
Local data protection law compliance in destination countries
Standard contractual clauses include copyright and data protection terms

12.2.2 Regional Privacy Laws

Compliance with privacy laws beyond GDPR:

Swiss Data Protection Act requirements
Regional privacy laws in Latin America and Africa
Sector-specific health data protection requirements
Integration of privacy by design with copyright protection strategies

13. ENFORCEMENT AND REMEDIES

13.1 Internal Enforcement Mechanisms

13.1.1 Staff Training and Compliance

Regular training programs address:

Copyright law basics and Foundation-specific policies
Proper attribution and citation practices
License compliance and documentation requirements
Identification and reporting of potential infringement

13.1.2 Compliance Monitoring

Ongoing compliance measures include:

Regular audits of content usage and licensing
Automated tools for detecting potential infringement
Review of third-party content licenses and renewals
Assessment of fair use claims and documentation

13.2 External Enforcement Actions

13.2.1 Protecting Foundation Rights

To protect Foundation copyrights:

Regular monitoring for unauthorized use of Foundation content
Cease and desist letters for clear infringement
DMCA takedown notices for online infringement
Legal action for significant commercial infringement

13.2.2 Collaborative Enforcement

Working with partners and stakeholders:

Information sharing with other non-profits about infringement patterns
Collaboration with platform providers for content protection
Industry cooperation on best practices and standards
Support for policy initiatives protecting non-profit content rights

13.3 Remedies and Sanctions

13.3.1 Internal Sanctions

For policy violations by staff or contractors:

Progressive disciplinary measures based on severity
Additional training requirements
Modification of content creation responsibilities
Termination for willful or repeated violations

13.3.2 External Remedies

Legal remedies available include:

Injunctive relief to stop ongoing infringement
Monetary damages for commercial infringement
Statutory damages where available
Attorney fees in appropriate cases

14. CONTACT INFORMATION AND REPORTING

14.1 Copyright Contact Information

Primary Copyright Contact:

Email: info@movement-health.org
Postal Address: The Movement Health Foundation, Rue du Rhône 65 c/o MLL Legal, 1204 Geneva, Switzerland
Business Hours: Monday-Friday, 9:00 AM – 6:00 PM CET

Alternative Contact for Urgent Matters:

Email: info@movement-health.org
General Inquiries: info@movement-health.org

14.2 Reporting Procedures

14.2.1 Copyright Infringement Reports

To report potential copyright infringement:

Email detailed information to info@movement-health.org
Include all required elements listed in Section 10.1.2
Expect acknowledgment within 24 hours
Follow up if no response received within 48 hours

14.2.2 Policy Questions and Clarifications

For questions about this policy:

Review FAQ section on Foundation website
Contact info@movement-health.org for specific guidance
Request training or clarification sessions for partner organizations
Provide feedback for policy improvements

14.3 International Contact Support

Given our global operations, we provide support in multiple languages and time zones:

European Operations: Geneva office (CET timezone)
Latin American Support: [Regional contact information to be specified]
African Operations: [Regional contact information to be specified]

Emergency Contact: Available 24/7 for urgent copyright matters

15. POLICY UPDATES AND AMENDMENTS

15.1 Regular Review Process

15.1.1 Scheduled Reviews

This policy undergoes comprehensive review:

Annual Review: Complete policy assessment every 12 months
Regulatory Updates: Immediate review following significant legal changes
Operational Review: Assessment based on operational experience and challenges
Stakeholder Input: Regular consultation with partners, staff, and legal advisors

15.1.2 Review Criteria

Policy updates consider:

Changes in applicable copyright laws and regulations
Evolution of digital technologies and platforms
Foundation’s expanding global operations and partnerships
Best practices in the non-profit and healthcare sectors
Feedback from staff, partners, and stakeholders

15.2 Amendment Process

15.2.1 Approval Authority

Policy amendments require:

Minor Updates: Approval by Foundation’s General Counsel
Significant Changes: Board approval for major policy modifications
Emergency Updates: Executive Director approval with subsequent Board ratification
Technical Updates: Legal and Operations team coordination

15.2.2 Implementation and Communication

New policy versions include:

Clear version numbering and effective date
Summary of changes and rationale
Training updates for affected staff and partners
Communication to all stakeholders and website publication
Archive maintenance of previous policy versions

15.3 Feedback and Continuous Improvement

15.3.1 Stakeholder Feedback

We actively seek input from:

Foundation staff and contractors
International partners and collaborators
Legal and intellectual property experts
Healthcare and non-profit sector colleagues
Platform users and community members

15.3.2 Performance Monitoring

Policy effectiveness is measured through:

Number and resolution time of copyright issues
Compliance audit results and findings
Staff understanding and implementation success
Partner and stakeholder satisfaction with policy clarity
Legal and regulatory compliance maintenance

CONCLUSION

The Movement Health Foundation is committed to maintaining the highest standards of copyright compliance while advancing our mission of scaling digital innovations for better health globally. This policy reflects our dedication to respecting intellectual property rights, supporting innovation, and enabling the free flow of information necessary to improve healthcare outcomes worldwide.

We recognize that copyright law continues to evolve, particularly in the digital age and across international boundaries. This policy will adapt accordingly while maintaining our core commitment to legal compliance, ethical practices, and effective healthcare innovation.

For questions, clarifications, or to report copyright concerns, please contact our designated copyright team at info@movement-health.org.

Document Information:

Document Version: 1.0
Effective Date: August 21, 2025
Next Scheduled Review: August 21, 2026
Approved By: [To be completed upon adoption]

Document Owner: Legal and Compliance Team, The Movement Health Foundation

This policy is provided for informational purposes and does not constitute legal advice. Organizations should consult with qualified legal counsel familiar with applicable jurisdictions and specific circumstances.